Overview
Personal Assistant to Chief Operating Officer Jobs in Perth at Healthcare Australia
Title: Personal Assistant to Chief Operating Officer
Company: Healthcare Australia
Location: Perth
Direct message the job poster from Healthcare Australia
Lynne Tuck
Talent Acquisition Business Partner – Healthcare Australia
Great opportunity for a reliable, positive professional to provide effective and efficient administrative support to the Chief Operating Officer.
At Healthcare Australia we are highly committed to providing outstanding service to our clients and all stakeholders; as such we require a highly experienced Personal Assistant. This role is responsible for providing effective and efficient administrative support to the Chief Operating Officer, and occasional support to the General Managers where required.
Tasks include management of email, calendar, travel management for the CEO, along with admin and clerical duties, project and event management, expense processing.
Other responsibilities include:
Manage the organisation of internal and external meetings for COO & GM’s
Produce & collate monthly board report
Produce & distribute meeting agendas and minutes
Manage, develop and implement systems and process
Liaise with and direct national office administrators to ensure consistent, efficient and cost-effective policies and practices are in place
Familiarise and work in accordance with WHS and QMS systems, policies and procedures
Actively identify, develop and implement business process improvements and efficiencies within your area
Perform ad hoc duties and projects assigned by your manager
This is a full time, permanent role offering an attractive salary.
Responsibilities include:
Establish positive and productive working relationships with internal and external stakeholders at all levels of the business
Provide an exceptional level of customer service from reception in greeting external clients and other visitors to the office
Answering and monitoring phones, transferring calls and handling enquiries in a professional manner
Act as the first point of contact for visitors and staff in a professional manner
Handle general and ad hoc administrative tasks
Processing of all incoming and outgoing mail, express post and courier daily
Setting up and clearing all meeting rooms after meetings
Organising internal functions, and arranging supplies as required
Booking travel arrangements for staff as required
Skills & experience required:
Sound communication skills
Demonstrated capacity to maintain confidentiality
Exceptional organisational and time management skills
Advanced MS Office skills – Word, Excel and PowerPoint
Strong interpersonal and communication skills
Previous experience as a PA supporting COO / GM team
Previous experience working with and supporting all aspects of corporate support functions
About HCA:
Healthcare Australia (HCA) is Australia’s largest specialist healthcare recruitment and staffing provider. We are a large and diverse healthcare business with a strong presence in the staffing of nursing, community and allied sectors in all States of Australia.
HCA is proudly supporting and contracted as the Primary Healthcare Provider for Quarantine Hotels, and the Covid-19 Vaccination Program.
BENEFITS OF WORKING WITH HCA:
We are a people-centric business with our core values driving everything we do
Osborne Park Location
Future career opportunities with an expanding national organisation
Close, friendly and supportive team environment
Ongoing training and support
Flexible working conditions
Working for HCA will put you in a strategic position, with opportunities for career growth …
